How to recall an email in Outlook: Sending an email only to realize you’ve made a mistake can be a cringe-worthy experience. Luckily, Microsoft Outlook offers a feature that can rescue you from such situations: the email recall feature. With a few simple steps, you can potentially prevent your recipient from ever seeing the email you wish you could take back. Check out: Outlook Support
Here’s how to recall an email in Outlook effortlessly.
Launch Microsoft Outlook and make sure you’re logged into the account from which you sent the email you want to recall.
Navigate to the Sent Items Folder:
Locate and open the “Sent Items” folder where your sent emails are stored.
Double-Click the Email:
Find the email you want to recall and double-click to open it. This action will open the email in its own window.
Look for the “Actions” Tab:
In the email window, navigate to the “Message” tab located in the top menu. Within the “Move” group, you’ll find the “Actions” dropdown menu.
Click “Recall This Message.”
From the “Actions” dropdown menu, select “Recall This Message.” A dialog box will appear with two options: “Delete unread copies of this message” and “Delete any unread copies or type a new message instead of them.” Choose the best option for you.
Choose Your Recall Option:
If you check the box next to “Delete unread copies of this message,” Outlook will attempt to erase the email from the recipient’s inbox. However, if the recipient has already read the email, this won’t work.
If you choose “Delete unread copies and replace with a new message,” you can edit the original email and send a corrected version in its place.
Compose a Replacement (Optional):
If you’ve selected the “Delete unread copies and replace with a new message” option, Outlook will open a new email window. Here, you can make any necessary corrections to the email and ensure the information is accurate this time.
Send the Replacement (If Applicable):
If you’ve chosen to send a corrected version, ensure you review the email thoroughly. Once you’re confident it’s error-free, hit the “Send” button.
Outlook will inform you whether or not the recall was successful. If the recall was successful, you’ll receive a confirmation message. Keep in mind that the success of the recall largely depends on factors like whether the recipient has already opened the email.
Reflect and Learn:
Regardless of the recall outcome, take a moment to reflect on what led to the situation. Consider implementing practices to prevent similar errors in the future, such as proofreading emails before sending them.
Now that you understand the intent of this article, How to Recall an Email in Outlook is a handy feature that can save you from embarrassing mistakes or unintended information leaks. By following these straightforward steps, you can increase your chances of successfully pulling back an email and maintaining your professional image.
Remember, while the recall feature is a helpful tool, it’s equally important to be cautious and thorough while crafting emails to avoid the need for recalls in the first place.