How to add signature in Outlook | 7 Step-by-Step Guide

How to add signature in Outlook

How to Add Signature in Outlook

Let’s know how to change signature in outlook. In the modern world of digital communication, a professional email signature is like a digital business card. It not only provides your contact information but also adds a touch of personalization to your emails. 

Adding a signature in Outlook is a straightforward process that can enhance your email correspondence. Follow these simple steps to create and add your unique signature:

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Step 1: Launch Outlook

Open Microsoft Outlook on your computer. Ensure you are logged in to the account for which you want to create the signature.

Step 2: Access Signature Settings

1. In Outlook, click on the “File” tab located at the top left corner of the screen.

2. From the menu that appears, select “Options.” This will open the Outlook Options window.

Step 3: Create Your Signature

1. In the Outlook Options window, click on the “Mail” tab from the left-hand side menu.

2. Within the “Compose messages” section, click on the “Signatures” button. This will open the Signatures and Stationery window.

3. In the Signatures and Stationery window, click on the “New” button to create a new signature. Give your signature a descriptive name (e.g., “Work Signature” or “Personal Signature”).

Related Link:- Window Support and MS Office Support

Step 4: Customize Your Signature

1. In the Edit Signature box, you can now compose your signature.

2. Type in your name, job title, and contact details. You can also include additional information like your company’s website, social media links, or a brief tagline.

3. To format your signature, use the options available in the formatting toolbar. You can change font styles, sizes, colors, and even add hyperlinks to your text.

4. If you have a company logo or a profile picture you’d like to include, you can click on the picture icon to insert an image.

Step 5: Set Signature Preferences

1. Below the Edit Signature box, you will find options to set your signature preferences:

   – Choose the email account to which you want to associate the signature.

   – Decide whether you want the signature to appear for new messages, replies, or both.

2. Once you’ve customized your signature and preferences, click “OK” to save your changes and close the Signatures and Stationery window.

Step 6: Test Your Signature

1. To ensure everything looks as expected, create a new email by clicking on “New Email” in Outlook.

2. You should see your newly created signature automatically added to the email. Check out its appearance and layout.

Step 7: Save and Apply Changes

1. After confirming that your signature is correctly formatted, return to the Signatures and Stationery window (as in Step 3).

2. Under “Choose default signature,” use the dropdown menus to select your newly created signature for both new messages and replies/forwards.

3. Click “OK” to save your changes.

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Congratulations! Now you know how to add signature in Outlook emails. Your personalized signature will now be attached to your emails, adding a professional touch to your correspondence.

Remember, a well-crafted signature not only provides essential contact information but also leaves a lasting impression on your recipients. Update your signature as needed to keep it fresh and relevant to your evolving professional identity.

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